Win the Sale.
Deliver the Work.
Keep the Client.

Built around how your business works, not forced into a CRM template. Pipeline, delivery, client records, all in one place.

ES
BC
WB
South Africa

Loved by South African businesses  ·  Setup in hours, not months

Esther Santos
Esther Santos
Managing Director
@ Santos Business Services

HotKup digitised our whole day-to-day — onboarding, bookkeeping and tax submissions all tracked in real time, with painless adoption. Nothing slips through the cracks anymore.

Brett Collett
Brett Collett
General Manager & Owner
@ Packology

HotKup's visual pipeline and drag-and-drop forms let us capture orders and route them through production with ease — every quote, task and document tied to the right client. Indispensable for scaling our packaging.

WB
Waide Bester
Chief Operations Officer
@ Cheeky Socials

In two months, HotKup brought structure to every workflow — no more missed tasks or duplicate effort, and a single source of truth for our projects. A genuine game changer.

The full picture

Manage the whole client journey

From first contact to final delivery

Book a Demo →
Keep work moving without endless status meetings
Track tasks and deliverables from start to finish
Never lose track of leads again
Centralise communications, client activity, data and documents
Seamlessly onboard new clients
Manage quotes, approvals, revisions and handoffs
The full picture

Manage the whole
client journey

From first contact to final delivery

Keep work moving without endless status meetings
Track tasks and deliverables from start to finish
Never lose track of leads again
Centralise communications, client activity, data and documents
Seamlessly onboard new clients
Manage quotes, approvals, revisions and handoffs
Book a Demo →
The HotKup Perspective

The real work starts after the sale.

Most tools stop there.
HotKup is just getting started.

Clients

From first contact
to loyal client.

Track every client task
Every to-do tied to a client lives right on their record, so nothing slips.
Email clients from HotKup
Send and log client emails without leaving the platform or digging through your inbox.
See all client activity
Calls, quotes, and notes stack into one timeline you can scroll straight back through.
Set reminders that fire
Schedule a follow up and HotKup nudges you before it goes quiet.
Try it out Explore CRM features
Client task board in HotKup
Email clients from HotKup
Client activity timeline in HotKup
Client reminders in HotKup
Workflows

Set it once.
It runs itself.

No code. No IT team. Just your process, automated.

Build your stages
Map every stage with owners, timing, and next steps.
Auto-send emails at each stage
Emails fire automatically when a deal hits a stage — no copy-paste, no missed follow-ups.
Forms your team and clients fill
Attach forms to any stage so client details arrive without the chasing.
Hand off to the next workflow
When one workflow ends, the next kicks off on its own.
Try it out Explore workflow features
Sales pipeline workflow setup in HotKup
Auto-send emails at each workflow stage in HotKup
Forms attached to workflow stages in HotKup
Hand off to next workflow in HotKup
Tasks

Deliver without
the chaos.

Assign tasks and due dates
Break the job into tasks, assign your team, and set due dates, plus estimated effort if you want. Done in minutes, not hours.
Team logs time as they work
Hours tracked per task automatically. See actual vs. quoted without chasing anyone for a timesheet.
Never chase a sign-off again
Approvals go to the right person and escalate on their own if they stall, so nothing sits waiting.
Try it out Explore task features
Sub-tasks on a task in HotKup
Time tracking in HotKup
Escalation actions in HotKup
Insights

See exactly
what's happening.

Live dashboards, always current
Open HotKup and see your pipeline, active jobs, and team workload in real time. No refreshing, no manual updates.
Spot delays before clients do
Overdue tasks surface automatically. Catch problems while they're still fixable, not after the damage is done.
Reports that show what matters
Revenue, win rates, time-to-completion, client retention — all built in. No setup, no spreadsheets.
Try it out Explore reporting features
Live reporting dashboard in HotKup
Per-teammate workload and overdue report in HotKup
Built-in task report table in HotKup
The HotKup difference

Your CRM stops at the handshake.
HotKup runs the whole business.

HotKup is the CRM that doesn't end when you win the deal. Client records, delivery workflows, tasks, communication, billing — all connected, all in the same platform. One login. One source of truth.

See it in action → Explore features
HotKup running the whole business
1hr

Average setup time

7

Tools replaced by HotKup

R100

Per user per month. Everything included.

0

Add-ons required. Ever.

Getting started

Up and running in an afternoon.
Not a quarter.

Book a demo

We run every demo using your business as the example — so you see how it works for you, not a generic SaaS company.

Free onboarding

We sit with you and configure HotKup around your actual business processes. No big-bang setup. No consultants.

Your team goes live

14-day free trial. No credit card. If it's not the right fit, we'll tell you — and help you find something that is.

Personalised Demo

See HotKup running your business.

We run every demo using your business as the example — so you leave knowing exactly how it works for you, not a generic demo company.

Book Your Demo