From campaign chaos to streamlined control.
Running a digital or marketing agency means juggling campaigns, clients, deadlines, and a fast-moving creative team.
Without the right system, things get messy fast—lost briefs, scattered files, endless back-and-forth.
Configured recurring tasks
Kaytan Technologies
#title
created on
#4
Annual Report Filling
25/06/2025 09:38
#4
VAT filling for Kaytan
18/06/2025 08:00
#4
Annual Report Filling
12/06/2025 11:38
#4
VAT filling for Kaytan
10/06/2025 08:20
Recurring Tasks
North America
Kanban Board
Stages
Upload Reference (2)
#69
VAT for goldenleaf enterprises
VAT Work
JM
James Mario
#69
Bill Client from Task #69
Sales
VL
Viron Jessy
#46
Annual Billing
Sales
CK
Ciana Koln
Capture Documents (3)
#47
Tax filling lobtech tiles
Tax Work
AC
Alex Carter + 1
#48
Annual filling
Tax Work
AC
Alex Carter + 1
#46
Annual Billing
Sales
CK
Ciana Koln
Client Approval (2)
#166
VAT for carrier transport
Tax Work
DS
Danniel Scott
#132
VAT filling
Tax Work
AS
Alex Soken
#48
Annual filling
Tax Work
AC
Alex Carter + 1
Capture Documents (3)
#47
Tax filling lobtech tiles
Tax Work
AC
Alex Carter + 1
#46
Annual Billing
Sales
CK
Ciana Koln
hotkup.com
New client onboarding
Deadline tracking and compliance milest...
Centralized client histories
One Command Center
Bring all your projects, deliverables, and client communication into one place. No more switching between half a dozen apps or digging through email threads.
Why Agencies Choose HotKup
From Idea to Execution—Seamlessly
Collaborate with your team, manage approvals, assign tasks, and launch campaigns on time, every time, with all the boxes checked and without the bottlenecks that kill momentum.
Visibility Without Micromanagement
Give your team a clear view of priorities, timelines, and progress. Clients get updates, you get peace of mind, and no one has to chase status reports.
Northcliff Financials
North America
Tasks
Search
#69
Prepare September Social Media Calendar
30 Aug
Open
P
Priya (Copywriter)
#68
Finalize Creative Mockups for Instagram Ads
In Progress
P
James (Designer)
#67
Review Client Feedback on Ad Copy
Awaiting Review
P
Sarah (Account Manager)
#66
Send Monthly Performance Report (August)
Open (Recurring task)
P
Analytics Team
Open tasks
New Task
Scale Without
the Stress
Whether you’re managing 5 campaigns or 50, HotKup adapts to your workflow—so you can grow your agency without drowning in operations.
Calendar
Month
Today
Help
March 2025
New Task
Sun
Mon
Tue
wed
Thu
Fri
Sat
23
24
25
26
27
28
1
Oakbridge consulting
Oakbridge consulting
+7 more
2
3
#2 Testing process...
#3 testing first form...
+12 more
4
5
6
#11 New Solar Client...
7
8
9
Oakbridge consulting
Oakbridge consulting
+7 more
10
11
#2 Testing process...
#3 testing first form...
+12 more
12
13
14
15
#2 Testing process...
#3 testing first form...
+12 more
16
17
18
19
20
21
22
23
24
25
26
27
28
29
Kanban Board
Bill Client (3)
#72
Prepare September Social Media Calendar
Sales
JM
20 Apr, 2025
#103
Finalize Creative Mockups for Instagram Ads
Accounts
VL
23 May, 2025
#104
Review Client Feedback on Ad Copy
Sales
20 Oct, 2022
Draft Report
#72
Test Process Steps
Urgent
20 Oct, 2022
#103
FNB
Urgent
20 Oct, 2022
#92
Q&A Progress
Urgent
19 Oct, 2022
Kaytan Technologies
#title
created on
category
ContentCalendar_Sep2025.x1sx
25/06/2025 09:38
finance & accounting
AdConcepts_ClientX_v2.png
24/06/2025 10:38
accounting
PerformanceReport_Aug2025. pdf
24/06/2025 10:20
General
EmailCampaign_Copy.docx
22/06/2025 10:30
Design
ClientFeedback_Round1. docx
22/06/2025 11:00
finance & accounting
Files
North America
Search
upload file
Built for Agency Life
No steep learning curves, no complicated setups—just practical
features that match your workflow.
Fast onboarding
No heavy training or steep learning curves.
Flexible & streamlined
Adapts to your workflow and cuts the waiting game with faster approvals.
Client-friendly
Share updates seamlessly while keeping internal chaos private.
The Payoff
“The result? Happier clients, stronger retention, and more space for creative work that stands out.”
Save hours every week.
Deliver projects on time, reduce overheads.
Improve client retention with smoother comms.
Create space for big creative ideas.
Workflow is triggered by...
Taks and forms are created
Created the forms and linked clients....
workflow
Tasks
Forms
Run
And runs immediately
Add step
Stop firefighting.
Start growing.
HotKup transforms how digital & marketing agencies work—so your team stays creative, confident, and in control.
Simplify work with HotKup- move beyond spreadsheets and emails to stay organized, ensure compliance, improve accountability, and standardize your processes.
Quick Links
Contact
hello@myhotkup.com
Suite 201, 12-255 Dundas St. East, Waterdown ON L8B 0E5
61 Waterfront Drive, Knysna, 6571
Copyright Hotkup 2025. Hotkup is a registered trademark for Hotkup. All rights reserved
From campaign chaos to streamlined control.
Running a digital or marketing agency means juggling campaigns, clients, deadlines, and a fast-moving creative team. Without the right system, things get messy fast—lost briefs, scattered files, endless back-and-forth.
Configured recurring tasks
Kaytan Technologies
#title
created on
#4
Annual Report Filling
25/06/2025 09:38
#4
VAT filling for Kaytan
18/06/2025 08:00
#4
Annual Report Filling
12/06/2025 11:38
#4
VAT filling for Kaytan
10/06/2025 08:20
Recurring Tasks
North America
Kanban Board
Stages
Upload Reference (2)
#69
VAT for goldenleaf enterprises
VAT Work
JM
James Mario
#69
Bill Client from Task #69
Sales
VL
Viron Jessy
#46
Annual Billing
Sales
CK
Ciana Koln
Capture Documents (3)
#47
Tax filling lobtech tiles
Tax Work
AC
Alex Carter + 1
#48
Annual filling
Tax Work
AC
Alex Carter + 1
#46
Annual Billing
Sales
CK
Ciana Koln
Client Approval (2)
#166
VAT for carrier transport
Tax Work
DS
Danniel Scott
#132
VAT filling
Tax Work
AS
Alex Soken
#48
Annual filling
Tax Work
AC
Alex Carter + 1
Capture Documents (3)
hotkup.com
New client onboarding
Deadline tracking and compliance milest...
Centralized client histories
Scale Without
the Stress
Give your team a clear view of priorities, timelines, and progress. Clients get updates, you get peace of mind, and no one has to chase status reports.
Calendar
Month
Today
Help
March 2025
New Task
Sun
Mon
Tue
wed
Thu
Fri
Sat
23
24
25
26
27
28
1
Oakbridge consulting
Oakbridge consulting
+7 more
2
3
#2 Testing process...
#3 testing first form...
+12 more
4
5
6
#11 New Solar Client...
7
8
9
Oakbridge consulting
Oakbridge consulting
+7 more
10
11
#2 Testing process...
#3 testing first form...
+12 more
12
13
14
15
#2 Testing process...
#3 testing first form...
+12 more
16
17
18
19
20
21
22
23
24
25
26
27
28
29
Kanban Board
Bill Client (3)
#72
Prepare September Social Media Calendar
Sales
JM
20 Apr, 2025
#103
Finalize Creative Mockups for Instagram Ads
Accounts
VL
23 May, 2025
#104
Review Client Feedback on Ad Copy
Sales
20 Oct, 2022
Draft Report
#72
Test Process Steps
Urgent
20 Oct, 2022
#103
FNB
Urgent
20 Oct, 2022
#92
Q&A Progress
Urgent
19 Oct, 2022
Kaytan Technologies
#title
created on
category
ContentCalendar_Sep2025.x1sx
25/06/2025 09:38
finance & accounting
AdConcepts_ClientX_v2.png
24/06/2025 10:38
accounting
PerformanceReport_Aug2025. pdf
24/06/2025 10:20
General
EmailCampaign_Copy.docx
22/06/2025 10:30
Design
ClientFeedback_Round1. docx
22/06/2025 11:00
finance & accounting
Files
North America
Search
upload file
Visibility Without Micromanagement
Give your team a clear view of priorities, timelines, and progress. Clients get updates, you get peace of mind, and no one has to chase status reports.
Northcliff Financials
North America
Tasks
Search
#69
Prepare September Social Media Calendar
30 Aug
Open
P
Priya (Copywriter)
#68
Finalize Creative Mockups for Instagram Ads
In Progress
P
James (Designer)
#67
Review Client Feedback on Ad Copy
Awaiting Review
P
Sarah (Account Manager)
#66
Send Monthly Performance Report (August)
Open (Recurring task)
P
Analytics Team
Open tasks
New Task
From Idea to Execution—Seamlessly
Collaborate with your team, manage approvals, assign tasks, and launch campaigns on time, every time, with all the boxes checked and without the bottlenecks that kill momentum.
#181 -
We need to do the quote for knysna Inc
General
New
Sent by James on 18/08/2025
Sarah
Mark as Assigned
Activities
Post a comment
+ Add checklist item
+ Add form
+ Add reminder
3
2
1
Sarah (Account Manager)
Uploaded the creative brief from Client X. Please review before we finalize
the content calendar.
8 min ago
Files -
ClientX_ SepBrief.pdf
10.24KB
James (Designer)
Drafted the first set of Instagram posts. Feedback welcome before I send for client approval.
12 min ago
Files -
IG_Concepts_Sept.png
10.24KB
Priya (Copywriter)
"Added captions for the first 10 posts. @Sarah can you check tone of voice before we lock it?"
20 min ago
Files -
IG_Concepts_Sept.png
10.24KB
One Command Center
Bring all your projects, deliverables, and client communication into one place. No more switching between half a dozen apps or digging through email threads.
One Command Center
Bring all your projects, deliverables, and client communication into one place. No more switching between half a dozen apps or digging through email threads.
Why Agencies Choose HotKup
Built for Agency Life
No steep learning curves, no complicated setups—just practical features that match your workflow.
Fast onboarding
No heavy training or steep learning curves.
Flexible & streamlined
Adapts to your workflow and cuts the waiting game with faster approvals.
Client-friendly
Share updates seamlessly while keeping internal chaos private.
The Payoff
“The result? Happier clients, stronger retention, and more space for creative work that stands out.”
Save hours every week.
Deliver projects on time, reduce overheads.
Improve client retention with smoother
comms.
Create space for big creative ideas.
Workflow is triggered by...
Taks and forms are created
Created the forms and linked clients....
workflow
Tasks
Forms
Run
And runs immediately
Add step
Stop firefighting.
Start growing.
HotKup transforms how digital & marketing agencies work—so your team stays creative, confident, and in control.
Simplify work with HotKup- move beyond
spreadsheets and emails to stay organized, ensure compliance, improve accountability, and standardize your processes.
Contact
hello@myhotkup.com
Suite 201, 12-255 Dundas St. East, Waterdown ON L8B 0E5
61 Waterfront Drive, Knysna, 6571
Copyright Hotkup 2025. Hotkup is a registered trademark for Hotkup. All rights reserved
Simplify work with HotKup- move beyond
spreadsheets and emails to stay organized, ensure compliance, improve accountability, and standardize your processes.
Contact
hello@myhotkup.com
Suite 201, 12-255 Dundas St. East, Waterdown ON L8B 0E5
61 Waterfront Drive, Knysna, 6571
Copyright Hotkup 2025. Hotkup is a registered trademark for Hotkup. All rights reserved