Intake forms that flow straight into your pipeline.
You email a PDF. The client prints it, fills it in, scans it (badly), and sends it back. Someone types the information into your system by hand. It gets mistyped. The lead gets dropped. Multiply that by every new enquiry and you have a data quality disaster.
Handwritten forms, blurry scans, and phone numbers copied wrong. The client details that reach your CRM aren't reliable.
Someone has to receive, open, read, and re-enter every submission. At scale, that's a part-time job that shouldn't exist.
Forms submitted via email often sit in inboxes unactioned. Nobody assigned to handle them. No alert. No follow-up.
HotKup forms aren't just a form builder. Every submission routes directly into your pipeline, client records, and workflows — automatically.
Build forms that match your brand — logo, colours, custom questions. No third-party form tool needed.
Submissions are automatically tagged by form type, source, or any field value. No manual categorisation required.
Existing clients submit forms through their portal. Responses link directly to their client record — no duplicate entries.
Each form submission creates a new deal in your pipeline, at the stage you specify, assigned to the right rep automatically.
Clients upload ID documents, photos, compliance certificates, or technical drawings directly on the form. Attached to their record instantly.
Show or hide fields based on previous answers. A residential client sees different questions than a commercial one — in the same form.
A pest control company in Pretoria was getting 30–40 enquiries a week. Each one came through WhatsApp — "Hi, I have a problem with rodents at my warehouse." The admin team then asked for address, property size, type of infestation, and availability. Back and forth, multiple messages, sometimes over two days.
They built a HotKup intake form in 20 minutes. It captured property type, size, infestation type, photos, and preferred times. The form linked went into their WhatsApp auto-reply. Clients submitted. The form routed each enquiry to the right technician pipeline, tagged by infestation type, with all details pre-filled.
Admin time per enquiry: from 15 minutes to under 2 minutes. No developer. No third-party form tool. No monthly Typeform subscription.
Book a demo and we'll build your first intake form live — connected to your pipeline, your team, and your workflow.
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