Tasks assigned. Progress tracked. Nothing forgotten.
Verbal handoffs, group chat instructions, and sticky notes have one thing in common: they disappear. Nobody knows who owns what, what's been done, or what's overdue. The manager spends their day chasing updates instead of doing work.
When something doesn't happen, nobody knows whose job it was. The conversation is buried in a chat from three weeks ago.
A task without context is just a sentence. Staff don't know which client it's for, what came before it, or what depends on it.
Monthly client check-ins, quarterly reports, weekly status updates — manually recreated every time, or simply missed.
HotKup tasks aren't a to-do list. Every task lives inside the client record it belongs to. Full context, full accountability.
Visual board view across To Do, In Progress, and Done. Drag tasks across columns as work moves forward.
Every task has one owner. Assigned person gets notified, sees it in their queue, and knows when it's due.
Set tasks to only become active once a prior task is complete. Process logic enforced automatically.
Set any task to recur daily, weekly, monthly, or on a custom schedule. It creates itself — you don't touch it.
Log time against tasks. Billable hours tracked per client, per project, per team member — without a separate app.
Every task gets a reference number. Staff can say "check task #1047" and everyone finds it instantly.
Notifications before tasks are due, on the due date, and when overdue. Managers see overdue tasks across all team members.
Open any client record and see all tasks — pending, in progress, completed. Full job history without asking anyone.
Most task tools are lists. "Call back Sandton client." Great — which one? About what? When did you last speak? What did you promise?
In HotKup, a task is always linked to a client record. Open the task and you see the full client history, previous communications, related documents, and the pipeline deal it came from. The person doing the task has everything they need — without asking someone.
Book a demo and see how HotKup's task system connects to your clients, your pipeline, and your team — in one platform.
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